Venues and rooms

Managers and admins. Everyone else with venue access can read the page.

Closing days is temporary and bookings stay. Archiving takes the venue out of use, and it can be restored.

It may have no rooms, every room may be off, or the day may be closed. Check Rooms & hours and Closed days.

On the venue's page, in Getting there. Entrance photos and any access codes are there too.

No. The clash list shows what still needs action, and you move or cancel each one.

It orders venues by how few sessions were planned there recently. It is a prompt to look, not a decision.

Venues are the places you manage, with rooms and hours. All places is the wider list of every place used for sessions.

It is not open then. The weekly hours say it is shut, or someone closed that day.

Choose Least used. It orders venues by how few recent sessions were planned there.

Open the Archived filter, then restore it. Only managers and admins can.

Yes. Choosing one is optional in Add venue, though a venue is easier to find with one.

Only managers and admins can. You will be told so, and asked to ask one of them.

In Getting there, at the top of the venue's page.

Codes are hidden until you ask. Press the reveal button when you are ready to use one.

Open the Risk assessment from Safety. It lists the hazards and the controls in place.

Managers and admins. Tell one if something is missing or out of date.

Yes, with Book a room. The room is held and a plan is made for the session.

The venue is not open that day. Look at its hours, or at its Closed days.

It may have no rooms, or every room may be off, or its hours may be empty. Check Rooms & hours.

No. Existing bookings stay. The room is just no longer offered for new ones.

Choose the date in Start these hours from and press Schedule these hours. The old hours run until then.

Twenty. The field accepts a whole number from 1 to 20.

Yes, before they start. Use the cancel option beside the scheduled change. The room keeps its current hours.

It now sends you to the venue's own page. Everything about a venue is edited in one place.

No. It shows you what is still planned, and you move, send back or cancel each one.

The mentor of each session you move, send back or cancel. Press Close without emailing to skip it.

Yes. Choose next Monday as the First day and the Friday as the Last day.

Closing days is temporary. Archiving takes the venue out of use, and it can be restored later.

Reopen it from the same section. Bookings you moved or cancelled stay as they are.

Only managers and admins see it. Ask one of them to close the venue.

Move to next week, find the venue's row and read Tuesday's box. Free means nothing is booked.

The venue's weekly hours do not include that day. No room is offered, so nothing can be booked.

Someone shut it for that day. Open the venue and look at Closed days.

Not directly. Click the day to open the venue, then use Book a room there.

Use the area filter at the top of the grid. It shows only the venues in that area.

The whole venue is held for one booking, so nobody else can use any room at that time.

Nothing is waiting. It only holds bookings at venues that need booking in.

It records that you registered the visitors with the venue, with your name and the time.

Not from this page. Tell a manager if one was marked by mistake.

It needs the DSL, manager or admin role. The page tells you so.

Only the person who booked it, managers, admins and the DSL.

Check with the venue and the person who booked it before you confirm. The queue still lists it.

Managers and admins. A DSL can mark it reviewed but cannot change what it says.

Yes. Anyone who can see the venue can see its assessment, as read-only text.

It confirms the assessment is still right, records who and when, and sets the next date to look at it again.

Archive it, then start a new one. The old one is kept in the history.

Yes, with remove and a confirmation. It cannot be undone, so edit it instead if it only needs changing.

From your organisation's own list. A manager or admin keeps that list up to date.

No. Only assessments started after the change use the new list.

It is for managers and admins. You will see a message saying so, with who to ask.

You archive it instead. It stops being offered and can be restored later.

A new assessment falls back to the built-in list until you add one of your own.

On the venue's risk assessment page, choose to seed the assessment from your organisation.

Yes. Use Move up and Move down on each hazard.