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Record a school suspension or exclusion

Note when a school suspends, excludes or moves a child, and find the records again later.

Checked against the screens:

Every organisation can choose its own words for the people and roles it works with. When you are signed in, this guide uses your organisation’s words. Otherwise it uses the product’s own.

For DSLs, managers, admins and senior staff. Use it when a school tells you a young person is suspended, excluded or moving.

Steps

  1. Open Record suspension intake from the hub's Manage menu.
  2. Choose the young person.
  3. Under Kind, pick suspension, fixed-term exclusion, permanent exclusion or managed move.
  4. Enter the Start date. Add an End date if you know it.
  5. Under Reason, write what the school reported.
  6. Under Safeguarding context, note anything the DSL should know.
  7. Press Record. You go to the young person's record.
  8. Later, open Suspension intake records to find it again.

If it goes wrong

  • If the page says a role is needed, you cannot record one. Ask a DSL or admin.
  • If the register cannot load, reload before relying on it. The page says so.
  • If a child name shows as unavailable, you may not have access to that record.
  • If you recorded the wrong kind, tell your DSL. Record a corrected entry and note why.

How it links together

After you save, you go to the young person's record. The register lists records you can read. DSLs, managers, admins and senior staff can see them. A context marker may also help; see the guide on short-lived signals.

From school notice to the leadThe record reaches the lead and the child's record.
  1. School tells youSuspension or exclusion
  2. Record itKind, dates, context
  3. Child's recordTab on their record
  4. RegisterFound again later
  5. Concern?Raise one if worried

Why we record it

A suspension or exclusion can change a child's risk. It often means more time unsupervised. The DSL needs to know the same day.

The four kinds

  • Suspension is a short removal from school.
  • Fixed-term exclusion has set dates.
  • Permanent exclusion ends the school place.
  • Managed move is an agreed move to another school.

The register

Suspension intake records lists the records you can read, newest first. Archived ones may appear.

Use Record kind and Apply filter to narrow it. Clear filter shows all kinds again. Each record opens to show the reason and context.

Who can see it

Only DSLs, managers, admins and senior staff. Records appear only for children you are allowed to read.

Thinking about safety

Ask whether the child will be at home alone, and whether a plan is needed. If you are worried, raise a concern. Do not rely on this record alone.

Questions people ask

Who can record a suspension?

DSLs, managers, admins and senior staff. Others are told a role is needed.

Does it tell the DSL?

It records it where the DSL can read it. If you are worried about the child, also raise a concern or phone them.

Can I filter the register?

Yes. Pick a Record kind and press Apply filter. Clear filter brings back everything.

Why is a name missing?

The name shows as unavailable when you cannot read that child's record.

What is a managed move?

An agreed move of a child to another school, usually to avoid a permanent exclusion.

Can I edit one after I record it?

Not from the form. Tell your DSL, record a corrected entry and say why.